Documentation/Studio
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  • Getting started
    • Key concepts
    • Sign in
    • Create and switch organisations
  • Registers
    • Create and change a register
    • Upload and download entries
    • Add, edit and deactivate entries
    • Groups
    • Challenge codes
    • Connect and test an external register
    • Register activity
  • Membership definition
    • Add and order register assignments
    • Filters and outcomes
    • Preview and test before saving
    • Save and version history
  • Communities
    • Create, rename and delete a community
    • Filter by register, status, groups and claims
  • Members directory
    • Find a member
    • Look up the checks of a member code
    • Deactivate a membership
  • Frontends
    • Create a frontend
    • Frontend keys
    • Sign-in settings
    • Sign-in branding
  • Login with appsolut
    • Sign-up and onboarding
    • Sign-in and sign-out
    • Support requests
  • Frontend users
    • Find a frontend user
    • Membership and activations
    • Block a frontend user
    • Export a frontend user's data
    • Disconnect a frontend
  • Membership check
    • Check modes
    • Results and the check log
    • Rate limits
    • Grace rule
  • Organisation settings
    • Organisation profile
    • Studio users and roles
    • Billing
    • Roadmap and feature requests

Create and change a register

Create an internal or external register, change its settings, and delete it.

Studio roles: "Owner", "Administrator" and "Community manager". Only an "Owner" can delete a register.

Create a register

  1. Open "Registers" and choose "New register".
  2. Under "Kind", choose "Internal" or "External". You can change everything but the kind later.
  3. Enter the "Name", for example "Retirees", and, if you like, a "Description".
  4. For an external register, also fill in its connection: see Connect and test an external register.
  5. Choose "Create register".
The New register dialog with the kinds Internal and External, the name and the descriptionThe New register dialog with the kinds Internal and External, the name and the description

Two registers cannot have the same name. "Names that differ only in case, accents or punctuation count as the same name."

A new register takes part in no check yet. Add it to the membership definition to let it decide who becomes a member. An internal register stays empty until you upload a file or add entries by hand.

Change a register's settings

Open the register from the "Registers" page. Under "Register settings" you can change:

  • the "Name" and the "Description";
  • the "Statuses that count as members": "An entry with any other status is treated as not being in this register." Choose at least one;
  • for an external register, its "Groups": "Everyone found in this register carries these groups, which communities can filter on." See Groups.

Choose "Save changes". The "Kind" is shown but cannot be changed: "The kind of a register is set when it is created and cannot be changed."

A changed status mapping applies at each member's next membership check: a member whose status no longer counts is filtered out by this register when they next sign in, so it no longer decides them.

Delete a register

Deleting a register removes it with everything in it. Only an "Owner" sees the "Delete register" card on the register's page.

  1. Open the register and choose "Delete register".
  2. Read what will be deleted: an internal register's entries, or an external register's connection and API key. For an external register, "The people stay in your system."
  3. Type the register's name to confirm, exactly as shown.
  4. Choose "Delete register".

A register that is still in use is not deleted. The Studio answers "This register is still in use, so nothing was deleted." and names where it is used: "The membership definition" or a community. Remove it from the membership definition and from the community filters first, then delete it.

The register activity keeps a record of the deletion.